Moving office can be an extremely stressful undertaking. The more staff and fixtures you have to get from A to B, the more challenging it’s likely to be.
This can, however, also be a great time to update your operation and introduce some exciting new infrastructure such as a brand-new phone system. Not only this, but wouldn’t it be great for someone to handle this for you and alleviate your time so that you can focus on the other 101 things that you have to do whilst moving?
Here we take a closer look at how you should do this and the decisions that you are going to need to make.
Is Your Current Phone System Delivering?
The first question to ask before you decide whether to swap providers or upgrade or not is whether your current phone system is delivering everything you need.
This is a great time to think outside of the box. Most businesses move offices because they’re either expanding or reducing size and you need to be sure that your phone infrastructure is relevant to that change.
It’s important to think about things that your current phone system doesn’t provide and what you’d ideally like to add, as well as the things that you are happy with. For instance, perhaps you want better touch control, the ability to conference call or simply the option to record calls.
Maybe you want greater connectivity, particularly if important members of staff are working from home or you want to be able to catch calls to your office while you’re out visiting a client.
Issues to Consider When Switching Phone System
Changing to a new phone system is a lot easier than it used to be but there are a few things that you want to be aware of before you commit.
The first is that you should be searching through the options at about the time you plan to move. It makes sense, of course, not to leave things to the last minute. Modern telecoms businesses can work miracles, but they often need a little time to plan your new system.
Most business owners are not telecoms experts, so chances are they won’t know what options are out there. It pays to sit down with an expert that can work through what you do in your business and then offer viable and cost-effective solutions.
Today’s phone systems are all-singing and dancing and offer much more scope than traditional landline services. That doesn’t mean everything hailed as the next big thing in communications tech is going to benefit your business. Working closely with a reputable supplier who knows what they are talking about should enable you to make the right decisions.
Another thing you may want to look at when changing phone system is how you are going to train your staff, so they know how to use all the features. Most new systems are fairly intuitive nowadays but there will always be some level of training needed. It’s key to find out how this is going to be delivered and what impact it is going to have on your business.
Finally, you want a new phone system that is going to be easily scaled as your business grows. This is now easier than ever with today’s systems which means that provision can be tailored to individual needs.
Contact FutureTel Today
If you are planning an office move and you need some help transferring your phone system to your new premises, you can get in touch with our knowledgeable and expert team.
Perhaps you want to have someone to manage this for you so you don’t have to, need more time to unpack all your boxes or you have decided to upgrade or completely change your existing phone system, FutureTel have 80 years’ experience delivering cutting edge solutions and are on hand to help. Contact our team today to find out more.